Job Board

Part Time Administrative Assistant

Weldon F. Osborne Foundation, Inc.

Job Description

The Weldon F. Osborne Foundation, Inc. was established in 1959 to aid religious and benevolent charities in the Chattanooga, Tennessee area. Grant making and leadership both play a critical role in our work to make the Chattanooga community a better place for all people. We support programs where people come together in compassion, kindness, and a mutual respect to provide needed assistance that helps prevent homelessness and fosters hopefulness. We support programs that help youth and adults with disabilities develop independence, confidence and fitness as well as early childhood education initiatives in Chattanooga.

The administrative assistant will provide support for the daily management and administration to the Foundation’s President.

Essential duties and functions:

  • Scheduling: Manage the calendar, schedule meetings and events, and prepare agendas (3

meetings a year).

  • Document preparation: Create, edit, and distribute documents such as correspondence, reports,

and presentations.

  • Board meetings: Attend board meetings and prepare and distribute materials for such meetings,

record and transcribe meeting minutes.

  • As appropriate assist prospective grantees with applications and follow up projects approved by

the board; i.e. matching grants, deadlines, etc.

  • Qualifying grantees by researching eligibility and compiling, analyzing data for specific projects.

  • Database management: Maintain the foundation's grant tracking system.

  • Accounting: Check writing, journal entries, accounts payable.

  • Mail: Manage incoming and outgoing mail and packages, and arrange for delivery and pick-up.

  • Email: Monitor the foundation's email account and forward inquiries to the appropriate staff.

Knowledge, skills, abilities and other characteristics:

  • Proficiency in Microsoft Office, QuickBooks and Microsoft Teams and/or Zoom.

  • Experience in working with donor software and databases.

  • Ability to build effective working relationships with nonprofit community.

  • Ability to think strategically and make sound judgments.

  • Effective communication skills, both oral and written; attention to detail, and ability to multi-task and stay organized under tight deadlines.

  • Ability to understand and follow oral and written instructions, meet deadlines, and work independently.

  • Ability to maintain confidential information.

  • Ability to solve daily problems by analyzing situations, determining next steps and implementing solutions.

  • Ability to comprehend and process information rapidly and accurately.

  • Skills in effectively organizing work, files, records, etc., to maintain efficient workflow.

  • General knowledge of standard office practices and office equipment.

  • Attention to detail and ability to multitask.

How to apply:

Email resume to wosborne@wfosbornefoundation.org

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